ETHICAL ANGEL PRIVACY NOTICE

We are committed to protecting the privacy of your personal data.  We will respect any personal data you share with us and keep it safe.  We aim to be clear when we collect your personal data and not do anything you wouldn’t reasonably expect.

Please read this Privacy Notice carefully to understand our practices regarding your personal data and how we will collect, use and store your personal data.  We may update this Privacy Notice from time to time so please check it regularly.  If there are significant updates, we will notify you

Who are we?

We are Ethical Angel Limited, a company registered in England and Wales under registration number 10760806 and registered at Tulip House, 70 Borough High Street, London, SE1 1XF.

We operate the Ethical Angel platform located at www.ethicalangel.com “the Website”.

Why we collect personal data and the purposes for which we use it

We collect personal data in order to operate the Website and provide the Ethical Angel services to businesses who become members (“Members”), employees at members who wish to use their skills to benefit the third sector (“Angels”) and third sector Causes (“Causes”).

We will collect and use personal data from Members, Angels and Causes for the following purposes:

  • To register you when you register with us through the Website;
  • To allow you to interact with us and deal with any inquiries you have;
  • To match Angels with appropriate opportunities at Causes;
  • To report to Members on the activities of Angels;
  • To allow Angels to transition between Members when they move employment;
  • To liaise with Causes about their requirements for support from an Angel;
  • To provide Causes with anonymous statistical information about the impact of Ethical Angel;
  • To anonymise data on Angels for internal research purposes;
  • To anonymise data on Angels for sharing with think tanks and academic institutions
  • To anonymise data on Angels, Members and Causes for use in services and products Ethical Angel may sell to third parties.

For the avoidance of doubt, we do not use personal data for automated decision-making which produces legal effects or similarly significantly affects individuals.

What lawful bases do we rely on to use your personal data?

The lawful bases that we rely on for processing your personal data are:

  • You have provided your consent to us using your personal data for a specific purpose:

We will ask for your consent to use your personal data to send you electronic communications such as newsletters and emails.

You always have the right to withdraw your consent at any time.

  • It is necessary in connection with the performance of a contract with you:

Sometimes it is necessary to process your personal data so that we can enter into contractual relationships with you.  For example, for Members and Causes that we enter into agreements with we will need to process personal data about your contacts to enable us to perform our agreement.

  • It is necessary for compliance with a legal obligation to which we are subject:

This would include where we have to retain certain records, for example. Or where we are required to disclose personal data to any regulators or law enforcement agencies.

  • It is within our legitimate interests.

Applicable law allows personal data to be collected and used if it is reasonably necessary for our legitimate interests or a third party’s legitimate interests (as long as the processing is fair, balanced and does not unduly impact individuals’ rights).  We will rely on this ground to process your personal data when it is not practical or appropriate to ask for your consent, and where we are confident that this will not impact your rights.

Our legitimate interests are achieving our mission of providing a scalable, value-adding experience to businesses wanting to integrate societal needs into their daily activity. Our Website facilitates this mission.

We also have a legitimate interest in providing useful reports and feedbacks to Members and, in an anonymous form, to Causes so that they can see the results of engaging with Ethical Angel.

We will also rely on our legitimate interests for the proper administration of Ethical Angel, and to manage our operations (for example, maintaining appropriate records and databases).

When we process your personal data to achieve such legitimate interests, we consider and balance any potential impact on you (both positive and negative), and your rights under data protection laws.  We will not use your personal data for activities where our interests are overridden by the impact on you, for example where use would be excessively intrusive (unless, for instance, we are otherwise required or permitted to by law).

Sensitive or special category data

We do not anticipate collecting large amounts of sensitive data from you (i.e. data on health, ethnicity, race, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, sex life or sexual orientation).

Where we do collect such sensitive data from you, we will ensure that we obtain your prior explicit consent. You always have the right to withdraw your consent.

How we collect personal data

We collect information about you:

  • When you give it to us directly on visiting our Website

You may give us your personal data in order to register with the Website and when you otherwise engage with us on our Website.

We will also collect personal data about you if you are a visitor to our Website (including all Angels and Member and Causes users). We use “cookies” or other tracking technologies to identify you when you visit our Website and to enable us to remember your log in details.  Amongst other things this helps us to understand our Website users and enables us to improve the Website experience for you and/or other users.  Please refer to our Cookies Notice for details on how and why we use this data.

We will also collect personal data about you from your use of the Website, such as your IP address and access times.

  • When a Member provides us with your personal data and you are an Angel

Your personal data may be shared with us by your employer.  You should check their Privacy Notice when you provide your personal data to them in order to understand fully how they will process your personal data.

We may link our Website directly to other sites.  This privacy notice does not cover external websites and we are not responsible for the privacy practices or content of those sites.  We encourage you to read the privacy notices of any external websites you visit.

Communications and marketing

We will contact you by post, and where you have provided consent, also by telephone and e-mail, to let you know about our events and activities that might be of particular interest to you; about the work of Ethical Angel more generally.  We provide the opportunity for you to opt-out from receiving our marketing communications every time we contact you.

You can opt-out from receiving our marketing communications, or update your contact preferences at any time by emailing: team@ethicalangel.com

Data sharing

We do not sell or share your personal data with third parties for them to use for marketing purposes.

We may allow our staff, consultants and/or external service providers acting on our behalf to access and use your personal data for the activities we have described above (eg. to deliver mailings, to analyse data).  We only permit them to use it to deliver the relevant service, and if they apply an appropriate level of security protection.

We may need to disclose your personal data upon request to regulatory and government bodies as well as law enforcement agencies.  We may also merge or partner with other organisations and in so doing, acquire or transfer personal data but your personal data would continue to be used for the purposes set out above.

The personal data we collect from you may be transferred to, shared and/or otherwise processed by organisations or companies outside the European Economic Area (“EEA”).  Where your personal data is transferred outside the EEA, we will take reasonable steps to ensure that the recipient implements appropriate measures to protect your personal data (for example, by entering into EU Commission approved standard contractual clauses).  Unfortunately, the transmission of personal data via the internet is not completely secure.  Although we will do our best to protect your personal data, we cannot guarantee the security of your personal data transmitted to our Website; any transmission is at your own risk.  If you have any questions about the international data transfer of your personal data, please contact us using the details below.

How we keep your pesonal data safe and who has access to it

We are committed to ensuring that there are appropriate technical controls in place to protect your personal data including protection from misuse and unauthorised access.  For example our network is protected and routinely tested. Your personal data is only accessible by trained staff, volunteers and contractors.

Your rights

  • Right to restrict processing

In certain circumstances you have a right to require us to stop processing your personal data in a particular way.

  • Right to erasure

You have the right to request that your personal data is erased from our database in certain circumstances.

  • Right of access

You have a right to ask for a copy of the personal data we hold about you.  If you want to access your personal data, please send a description of the personal data you want to see and proof of your identity to team@ethicalangel.com

  • Right to rectification

We also want to make sure that your personal data is accurate and up to date.  Please let us know if your details change.  You may also ask us to correct or remove personal data which is inaccurate.

  • Right to object

You can also opt-out of receiving all or some of our marketing communications or request that we stop processing personal data about you for certain purposes at any time by contacting us using the details below.

  • Right to data portability

In certain circumstances you have a right to data portability which means we will provide you (or a third party you nominate) with your personal data in a structured, commonly used and machine-readable format.

Please note that you may only use/ benefit from some of these rights in limited circumstances.  For more information, we suggest that you consult guidance from the Information Commissioner’s Office (ICO) or please contact us using the details below.

Complaints

f you are unhappy with the way in which we have handled your personal data please contact us using the details below.

Please let us know if you have any queries or concerns about the way that your personal data is being processed by us by contacting us on the details below.  You are also entitled to make a complaint to the Information Commissioner’s Office.  For further information see the Information Commissioner’s guidance here.

Data retention

We keep personal data for as long as there is a need to keep it in connection with the purposes for which it was collected and in accordance with our Data Retention Policy.  In the event that you ask us to stop sending you marketing communications, we will retain certain details, such as your name, to help us ensure that you are not contacted again.

Contact

team@ethicalangel.com

Changes to this privacy notice

We keep our Privacy Notice under regular review.  This Privacy Notice was last updated on: 05.03.2018